Operations Administrator

Operations Administrator

Location: Aberdeen
Job Type: Full-time

About the Role

We are currently recruiting for an organised and proactive Operations Administrator to join a busy Operations team based in Aberdeen.

This is a varied administrative role, primarily supporting the AMO (Asset Management Operations) team, while also providing assistance across other departments.

The successful candidate will play an important role in supporting day-to-day operational activities, maintaining accurate records, and ensuring administrative processes are completed efficiently.

This is an excellent opportunity for someone who is highly organised, detail-oriented and confident working in a fast-paced environment.

Key Responsibilities

• Maintain departmental tracking spreadsheets, monitoring equipment and personnel costs.
• Use Oracle to review expenditure and identify potential cost efficiencies.
• Utilise Maximo to raise requisitions and support equipment management processes.
• Assist the AMO team with the mobilisation and demobilisation of equipment through Maximo.
• Ensure orders, instructions and tasks are completed within agreed timescales.
• Support Account Managers with pre-job and post-job administration, including completing and tracking relevant paperwork.
• Scan and upload job-related documentation into the correct electronic folders.
• Liaise with suppliers to negotiate competitive rates and secure the best possible deals for third-party equipment rentals.
• Assist with developing and maintaining annual project plans and trackers for upcoming work scopes.
• Support the wider Operations team in maintaining high standards of Health, Safety, Environmental (HSE), Quality and Compliance.
• Provide administrative cover across the Personnel and AMO teams during periods of annual leave or sickness.
• Create and maintain spreadsheets and tracking tools to improve departmental efficiency.
• Participate in the on-call rota (full-time personnel only).
• Undertake any other administrative duties as required.

Skills & Experience Required

• Previous experience in an administrative or operations support role.
• Knowledge or experience of Oracle and/or Maximo would be advantageous.
• Experience using CRM systems, particularly Fieldglass, would be beneficial.
• Excellent IT skills, particularly Microsoft Office and Excel.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and accurate record-keeping abilities.
• Confident interpersonal skills with the ability to communicate effectively with internal teams and external suppliers.
• A proactive and methodical approach to work.
• Ability to work independently, use initiative and manage workload with minimal supervision.

The Ideal Candidate
The ideal candidate will be a reliable, motivated and highly organised individual who enjoys supporting a busy operational environment. They will have excellent attention to detail, strong administrative skills and the confidence to communicate with people at all levels of the business.

If you are an organised administrator looking for your next opportunity in Aberdeen, we would love to hear from you!

Contact us at Major Recruitment Aberdeen!

INDFS